Recording an online-notarized document in Palm Beach County, Florida

The recording office

Office

Clerk of the Circuit Court & Comptroller, Palm Beach County, Recording Department

Official website

www.mypalmbeachclerk.com/departments/recording

Address

Main Courthouse, 205 N. Dixie Highway, Room 4.2500, West Palm Beach, FL 33401 (in person Monday to Friday, 8 a.m. to 4 p.m.)

Phone

(561) 355-2991

eRecording

Accepted via CSC eRecording Solutions, eRecording Partners Network, Hopdox, Indecomm Global Services, Simplifile, Swift eRecording Services

Remotely notarized documents

The Clerk's site doesn't mention remote online notarization. eRecording must go through a third-party vendor; the Clerk doesn't endorse any vendor.

The Clerk lists additional 'specialty' vendors for low-volume filers. Florida deeds and easements need witness names and addresses. If you eRecord through CSC, ePN, Hopdox or Simplifile you can order a certified copy at the same time.

Florida online notarization rules

Can Florida notaries notarize online? Yes. Fla. Stat. ch. 117, Part II (online notarization). § 117.265(1): an online notary physically located in Florida may notarize regardless of where the principal or witnesses are located. § 117.275: online notarial fee capped at $25; RON provider fees are separate.

Maximum fee for a remote notarization: $25.

Online notarizations from other states: Florida recognizes online notarizations that are properly performed by notaries of other states. Fla. Stat. § 117.265.

Full details, with statute citations: online notarization in Florida.

What you'll need to record it

1. The notarized document itself. An online notarization produces an electronic document. Palm Beach County accepts electronic recording through CSC eRecording Solutions, eRecording Partners Network, Hopdox, Indecomm Global Services, Simplifile, Swift eRecording Services, so a title company or eRecording vendor can usually submit the electronic file directly.
2. Recording fees. Fees are set by the county and state and change; check the current fee schedule on the official Clerk of the Circuit Court & Comptroller, Palm Beach County, Recording Department site before you submit.
3. Any required state forms for your document type (for example, transfer or property-tax forms for deeds). The county site lists what it requires.
4. Confirmation the recipient accepts it. The receiving office or party decides whether to accept a remotely notarized document. If unsure, call the office before your notary session.

This page combines facts from the county's official site with Florida's rules as summarized on our state page. It is not legal advice.