Recording an online-notarized document in Dutchess County, New York

The recording office

Office

Dutchess County Clerk

Official website

dutchessny.gov/Departments/County-Clerk/eRecording-Land-Documents.htm

Address

Dutchess County Office Building, 22 Market Street, Poughkeepsie, NY 12601 (Monday to Friday, 9 a.m. to 5 p.m.)

Phone

(845) 486-2120

eRecording

Accepted via CSC, Simplifile, ePN

Remotely notarized documents

The county site doesn't mention remote online notarization. Its eRecording page says land documents can be eRecorded, generally by title companies, national submitters and banks.

The page's text names CSC and Simplifile as supported vendors, while its vendor list also includes ePN.

New York online notarization rules

Can New York notaries notarize online? Yes. N.Y. Exec. Law § 135-c (electronic notarization, in effect since Jan 31, 2023 per NY DOS). Our check: § 135-c(4)(a)(ii) lets a NY electronic notary physically in New York notarize regardless of where the signer is; signers outside the US must have a US-connected document or matter. NY DOS: up to $25 per electronic notarial act.

Maximum fee for a remote notarization: $25.

Online notarizations from other states: New York recognizes online notarizations that are properly performed by notaries of other states. N.Y. Real Prop. Law § 299.

Full details, with statute citations: online notarization in New York.

What you'll need to record it

1. The notarized document itself. An online notarization produces an electronic document. Dutchess County accepts electronic recording through CSC, Simplifile, ePN, so a title company or eRecording vendor can usually submit the electronic file directly.
2. Recording fees. Fees are set by the county and state and change; check the current fee schedule on the official Dutchess County Clerk site before you submit.
3. Any required state forms for your document type (for example, transfer or property-tax forms for deeds). The county site lists what it requires.
4. Confirmation the recipient accepts it. The receiving office or party decides whether to accept a remotely notarized document. If unsure, call the office before your notary session.

This page combines facts from the county's official site with New York's rules as summarized on our state page. It is not legal advice.