The recording office
- Office
- Polk County Clerk of Courts & Comptroller, Official Records
- Official website
- www.polkclerkfl.gov/184/Official-Records
- Address
- 255 N. Broadway Ave., Bartow, FL 33830 (offices also in Lakeland and Lake Alfred)
- Phone
- unknown
- eRecording
- Accepted via CSC Recording Solutions, eRecording Partners Network, File and Go, Hopdox, Indecomm Global Services, QuickDeeds.com, SimpliFile
- Remotely notarized documents
- The county site we checked does not mention remote online notarization.
Florida online notarization rules
Can Florida notaries notarize online? Yes. Fla. Stat. ch. 117, Part II (online notarization). § 117.265(1): an online notary physically located in Florida may notarize regardless of where the principal or witnesses are located. § 117.275: online notarial fee capped at $25; RON provider fees are separate.
Maximum fee for a remote notarization: $25.
Online notarizations from other states: Florida recognizes online notarizations that are properly performed by notaries of other states. Fla. Stat. § 117.265.
Full details, with statute citations: online notarization in Florida.
What you'll need to record it
- The notarized document itself. An online notarization produces an electronic document. Polk County accepts electronic recording through CSC Recording Solutions, eRecording Partners Network, File and Go, Hopdox, Indecomm Global Services, QuickDeeds.com, SimpliFile, so a title company or eRecording vendor can usually submit the electronic file directly.
- Recording fees. Fees are set by the county and state and change; check the current fee schedule on the official Polk County Clerk of Courts & Comptroller, Official Records site before you submit.
- Any required state forms for your document type (for example, transfer or property-tax forms for deeds). The county site lists what it requires.
- Confirmation the recipient accepts it. The receiving office or party decides whether to accept a remotely notarized document. If unsure, call the office before your notary session.
This page combines facts from the county's official site with Florida's rules as summarized on our state page. It is not legal advice.